OFFICE OF THE HEAD OF THE CIVIL SERVICE OF THE FEDERATION (SAMPLE - FICTIONAL)
Circular Ref: HCSF/SAMPLE/2026/014
Date: 3rd March 2026
Subject: Adoption of Digital Workflow and Responsible Use of AI Tools in MDAs

1. All Permanent Secretaries are to ensure that their Ministries migrate correspondence to the approved digital workflow platform not later than 30th June 2026.
2. Officers may use AI writing assistants to draft internal documents, provided no classified or personal data is entered.
3. Each MDA shall nominate a Digital Desk Officer (GL 10 and above) by 15th April 2026.
4. Training for at least 30% of staff on digital and AI skills must be completed by 30th September 2026.
5. Compliance reports are to be forwarded quarterly to the Office of the Head of Service.
6. This circular takes immediate effect.